On behalf of our client, we are looking for a highly organized, proactive, and detail-oriented Operations & Administration Coordinator to support the smooth day-to-day operations of the business.
Responsibilities
Coordinate and track ongoing tasks, deadlines, and follow-up actions across company initiatives.
Prepare, maintain, and organize documentation, records, trackers, and reports.
Gather and organize content and materials for marketing and communication initiatives, including newsletters, social media, and website updates.
Coordinate with external partners, designers, and suppliers on marketing and communication needs.
Manage administrative and logistical coordination for conferences, exhibitions, and company events, including venues, suppliers, registrations, and event materials.
Support business development activities, including maintaining contact databases and assisting with proposals and presentations.
Liaise with the accounting team on payroll support, contract management, banking matters, leases, utilities, and supplier-related processes, including invoice handling.
Provide general administrative support to the management team and across departments as needed.
Requirements
Back Office
Operations Management
2+ years of experience in Administration, Operations, Office Management or a similar role.
Previous experience coordinating multiple stakeholders, suppliers, and activities simultaneously.
Strong knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Microsoft 365 tools.
Excellent organizational and administrative skills.
Experience maintaining databases, trackers, and operational documentation.
Ability to prepare reports, presentations, and business documents.
Strong interpersonal skills and the ability to work comfortably with multiple internal and external stakeholders.
Excellent command of English, written and spoken.
Benefits
Competitive compensation package
Career growth and development opportunities
Continuous learning and professional development
Good to have
Experience supporting marketing, events, commercial teams, or business operations.
Familiarity with CRM systems or project management tools (Microsoft-based tools are a plus).