4 hours ago
We are currently looking for an Office Assistant to join our team in Athens. Your mission will be to support the smooth and efficient operation of our office by handling administrative tasks, assisting team members, and ensuring a welcoming environment for colleagues and visitors.
How this role stands out:
🚀 Entry-level opportunity. You’ll gain hands-on experience and exposure to both office administration and HR, while developing new skills and learning on the job.
😁 You make a real difference every day. You’ll help create an office where people feel welcome, supported, and ready to do their best work.
💪 You take ownership and make things happen. We’re looking for someone who spots what’s missing, identifies opportunities for improvement, and takes initiative rather than waiting to be asked.
🌟 You help shape our company culture. You’ll work closely with the HR Generalist to organize engaging events and bring the team together.
Office Experience & Administrative Support
Be the first friendly face people meet when they visit, welcoming interview candidates, business partners, and other visitors to our office.
Own the office experience, taking care of the details that make our workplace welcoming, functional, and enjoyable.
Keep our office running like clockwork, looking out for the little things that make a big difference, from making sure the alarm is set to handling day-to-day office needs and employee requests
Act as the main point of contact for external partners and services, managing office suppliers, vendors, cleaning staff, and external technicians to keep everything running smoothly.
Handle external errands and tasks, including parcel collections, deliveries, and other office-related matters that require in-person follow-up.
Jump in where needed, supporting ad-hoc administrative projects and initiatives across teams, including Finance and Operations
HR Administration & Employee Support
Own the digital attendance card process, following established procedures and coordinating with the HR Generalist to troubleshoot issues, and ensure smooth day-to-day management.
Prepare attendance and working-time reports, supporting the payroll process.
Get our new joiners set up for success, owning the employee equipment setup process and ensuring everything is prepared and ready before their first day.
Support employee onboarding and offboarding, handling the administrative tasks that are part of our established processes.
Help bring our team together, working closely with the HR Generalist to organize engaging internal events and company gatherings that strengthen our company culture.